What is MailScan? 

MailScan is an affordable and easy to use 'intelligent scanning' tool that automatically sorts, files and processes commonly received forms (such as those you are sent from the ATO).

MailScan can cut down the time you spend on processing your incoming mail by up to 95% - that's up to 3 minutes per form!

So, if you are wondering whether there's a better way to handle the volume of ATO and other forms you receive each day, or if your staff are devoting far too much time to processing mail, you should take a look at what MailScan can offer.

Already have a similar product? Click here to find out what you are missing out on!

How does MailScan work?

It's as easy as 1, 2, 3:

Step 1 - You scan all of your standard forms into one file.

Step 2 - MailScan uses a "smart splitting" function to separate each individual scanned document.

Step 3 - MailScan works with Records and Email Manager to process each form so that they are filed under the relevant client’s folder. If appropriate, a letter to be sent to the client accompanying the particular form is automatically generated.

All that's left for you to do is send the letter and form to the client or, better still, upload the documents to your Client Portal. Click here for details about Client Portal.

What are the benefits of MailScan?

The key benefit of using MailScan is that your staff will be saved from having to perform what can be a tedious and highly time consuming task of sorting, batching and processing incoming mail. In fact, using MailScan can save your staff up to three minutes per form - that's up to 95% faster than manual processing.

Other benefits include:

• Can be set up to recognise virtually any type of form
• Processes and files scanned forms automatically against the relevant clients
• Creates and files merge letters automatically against the relevant clients
• Is able to process a mixture of form types
• Fully integrates with Records and Email Manager
• Does not require you to have a specific kind or brand of scanner

 For more information on MailScan, click here to see a detailed fact sheet.

Click here to contact us for a demonstration or for more information